Creske Center Use Policies

7510.01 - CRESKE CENTER USE POLICY

The Board of Education recognizes that the school facilities belong to the residents of the Mosinee School District. Therefore, the Board encourages the use of school facilities by local School District non-profit and patriotic organizations for intellectual, social, and civic purposes within legal limitations. The Board of Education encourages user organizations to permit all District residents to participate in activities using school facilities.

All requests for use of facilities shall originate with a  local  non-profit  or  civic  organization,  School District resident , or business located within the School District.  

1. Procedures & Timelines for Users 
    
   1. No advertising may be placed until an application for a use agreement,  certificate of insurance,  and deposit have been received  and accepted  by the MPS.
       
   2. The Creske Center House Manager will review applications. 
       
      1. The Superintendent or designee reserves the right to deny or cancel use of School District facilities, even though the proposed use is in accordance with Board policies, if granting or continuing such permission would result in community dissatisfaction and criticism or would result in disruption or interference with the instructional program of the schools. 
          
      2. If approved, the user organization will receive a short-term use agreement with the estimated rental charges. 
          
      3. If the application is denied, a written explanation will be provided to the applicant. 
          
      4. Appeal of denied application may be made in writing to the Superintendent within thirty (30) days of the receipt of use denial. 
   3. The user organization must submit a Certificate of Insurance with MPS named as additionally insured, in a form with coverage limits consistent with section E of the Facility Use Policy.
       
   4. It is the responsibility of the user organization to:
      
      Pay any State and county tax on sales.
      
      Report all income to the Internal Revenue Service.
       
   5. All permits are subject to immediate cancellation if  it  is  discovered  that information given on an application is misrepresented. If the use of the facility is discovered to be contrary to  any  policies, or rules  and  regulations  of the  Board, the permit is subject to immediate cancellation. Upon notice by the School/Community Activities Coordinator or any duly authorized  agent  of  the Board, such activity is to cease.  The Board  and its agents are to be held harmless of any expenses or losses incurred by the sponsoring organization due to such cessation. 

2. District Policies Regarding Rental of Facilities
    
   1. By accepting a short-term use agreement, the  user  organization  accepts responsibility for the school building and assigned property while the permit is in effect as indicated in section E of this agreement, and to observe all applicable Federal, State, and local  laws and regulations, and all appropriate rules of the Mosinee Public  Schools Board of Education.
       
   2. Prior to its use, the School/Community Activities Coordinator must approve all activities and equipment being used in the Auditorium. 
       
   3. In the event of inclement weather, it is the responsibility of the user organization to determine their use of the space. Rental charges will be billed if required to cover costs of equipment, labor, etc. MPS shall not be liable for any loss of income due to inclement weather, public emergencies, acts of God, or from any other reason whatsoever. 
       
   4. If the user wishes to charge for use of MPS parking lots, permission must be obtained in advance. Fifty percent (50%) of the parking revenue will be paid to the MPS.
       
   5. Alcoholic beverages and tobacco are not permitted on MPS premises. (Wis. Stats. 120.12(20); 125.09(2). Food and drink will be permitted in designated areas.
       
   6. Each group using the school facility shall provide competent adult supervision adequate to insure proper and careful use  of  the  facilities  involved.  School  District officials reserve the right to judge the apparent adequacy of  such  supervision, and failure to provide such  supervision  will  be  grounds  for  immediate revocation of the permit and refusal of  future  permits  to  the  group. Each group maintains exclusive responsibility for managing its  employees,  its agents, invitees or any other person during  the  rental  agreement.  This  responsibility  cannot be transferred  to MPS.
       
   7. Organizations or individuals may not use District facilities without having a custodian on duty. When regularly scheduled custodial services are not available, a charge for the actual costs of custodial services will be made for all building users. Any overtime or additional costs incurred by the District, as a result of the agreement, will be billed to the user. A reasonable estimate of anticipated additional costs will be provided by the School/Community Activities Coordinator at the time of the reservation. 
3. Policies Regarding Use of the Auditorium 
    
   1. The facility  is owned  & operated  by the Mosinee  Public  School District. The school facilities shall not be used for non-school purpose at any time, when use interferes with the scheduled curricular or extra-curricular program of the school. The upcoming general school calendar is set by April 15 of the preceding school year. The first priority for scheduling the following school year, September through August, is given to School District affiliation groups. The second priority for scheduling the following school year is given to those groups as defined in C.2.    Preference  among  those  groups  is  given  to  groups  with historical and recurrent MPS facility based programming and who remain in good standing. 
       
   2. After April 15, the priority for scheduling  is given to those  groups with  historical and recurrent MPS facility based  programming.  Other groups  may be  scheduled  on approval of the Board of Education or  designees.  Priority will  be  given  to these groups as long as they remain in good standing. 
       
   3. Exceptions to the above use policy will be determined by the Board. Such determination may be delegated  to the Superintendent  of Schools. 
       
   4. A MPS-certified technician must be present whenever the facility is being used by the user organization.
       
      1. The Technician's call will begin one-half (1/2) hour before the established call time.
          
      2. All labor charges will be for a two (2) hour minimum.
          
      3. All staff will receive overtime pay for any time above fourty (40) hours per week or eight (8) hours per day, under the appropriate contract provisions. 
          
      4. Unscheduled  labor may not be  available.
          
      5. Extra charges may be assessed  for  custodial  overtime,  audio-lighting personnel, School District owned equipment, and general crowd supervision as determined  by the District. 
   5. All facility time, labor and equipment required for the event must be identified on  the Application for Use agreement. Meeting last minute  requests  for  additional  time and labor may not be possible, nor will the District guarantee that additional equipment will be available. Please check the inventory of lighting, sound, and materials. 
       
   6. The House Manager has authority over the Auditorium, its control rooms, box office, dressing rooms, the music rooms, studio rooms, and cafeteria refreshment area when required for performances or rehearsals for a scheduled event.
       
   7. All staging, electric, and sound plots must have prior approval by the House Manager. Any setup deemed unsafe by the House Manager shall be modified to the satisfaction of the District as determined by the House Manager. The cost of any such modification shall be borne by the user organization. 
       
   8. Any equipment required for a scheduled event other than equipment listed in the Auditorium inventory must first be requested in writing on a timely basis. In the event any equipment on the Auditorium inventory should become unavailable, the House Manager will inform the user organization on a timely basis.
       
   9. The user organization shall follow all fire code regulations regarding public performance, including the use of flame resistant materials for scenic or design purposes. 
       
   10. The Auditorium lobby shall be free of any obstructions and must confonn to fire code regulations. Any tables or displays placed in the lobbies shall be approved by the House Manager prior to set-up. 
        
   11. Any use of open flame, pyrotechnics, smoke or chemical fog are prohibited unless prior approval of the  House  Manager  is  obtained.  If any  aforementioned materials are used without prior approval, the  Auditorium  staff  shall  have  the right to discontinue the performance until the  items  are removed  from the  stage and stored in a safe and prudent  manner.
        
   12. The user organization shall not post signs or affix banners  to the building  without the prior consent of the House Manager. No items may be attached or mounted  to  the physical structure without prior approval. Scenery, which  must  be  affixed  to the stage floor, must be affixed with approved fasteners, and be restored to the satisfaction of the House  Manager. 
        
   13. Third party sponsors will not be allowed to distribute materials, place objects bearing sponsor's name, or highlight their product or service without prior approval of the House Manager. If contemplated, please submit sample materials in advance to the House Manager. 
        
   14. Parking for trucks or vans at the Auditorium  loading zone is limited to one vehicle  at a time and must be coordinated prior to the event. No vehicle may stay in the loading zone unattended. Once the vehicle is unloaded, it must move to the designated parking lot. 
        
   15. While it is the group's sole responsibility to establish safe sound levels, the final sound output of any recorded or live performance may be monitored by the House Manager who shall have the authority to change the levels, if required, during a performance. 
        
   16. Any broadcasts, telecasts, recordings, etc., require prior written consent of the House Manager.
        
   17. The user organization is responsible for all licensing rights for the performance and novelty sales.
        
   18. MPS will provide a clean and unobstructed area for the event. It shall be the responsibility of the user organization to maintain and restore the area to such condition. Additional MPS custodial or technician costs  associated  with  maintaining and restoring the area will be billed to the group. Any  lighting,  masking, or sound plot that has been used for an event must be removed and the house plot must be restored back to the house plot at the cost of the user organization. 
        
   19. It is the responsibility of the user organization to remove all equipment immediately following the said rental, clean the dressing rooms, and check the hall to secure all property belonging to the user. Any items to be returned will be sent C.O.D. (USER ITEMS WILL NOT BE STORED BY MPS.) 
        
   20. No painting is allowed on fixed surfaces without prior approval of the House Manager.
        
   21. No removal, relocation, or alteration of the stage curtains is permitted. Requests regarding the curtains must be made in advance to the House Manager. 
        
   22. Only local calls are permitted from MPS phones.
        
   23. No one is allowed to operate any MPS equipment, unless previously approved by the House Manager, designee, or MPS certified technician.
        
   24. No one is allowed on the catwalks without the approval of the House Manager or designee. 
        
   25. Report any problems, including any loss or injury, in the Auditorium to the House Manager or designee. 
        
   26. Only the School District may pay its employees  for services rendered.  The MPS  will, in turn, bill  the permit holder for all salaries and fringe benefit payments.  At  no time shall any salary be paid directly to the employee.  The School  District,  or  its representatives, will stipulate the number of School District employees to be on duty for each activity . 
4. Policies Regarding Front of House
    
   1. During all public performances, the MPS House Manager or designee must be present a minimum of one hour prior to curtain time and must remain until all audience members have vacated the Auditorium. Any costs will be billed to the  user organization. The permit holder shall be the  first person  in the building  and the last one (1) out-arriving  at least fifteen (15) minutes prior to other members.
       
   2. The permit holder will have the authority  to open doors at their discretion. 
       
   3. Ushers are the responsibility of the user organization.
       
   4. MPS reserves the right to hire security  for an event.  All  charges for security will be billed to the user organization.
       
   5. The posted Auditorium seating capacity may not  be exceeded for any circumstance. (Fire Code)
       
   6. Upon written request from the House Manager, the user organization will provide four complimentary tickets per performance  to MPS.  

The applicant agrees to abide by the rules and regulations and policies formulated by  the Mosinee Public School District regarding the use of its facility, agrees  to  pay  expenses  incurred and billed by the District, agrees to be responsible for careful and prudent use of the District facility, and to be responsible for any damages which occur. Further, the applicant as lessee, shall indemnify and save harmless the School District of Mosinee (lessor) from and against any and all loss, cost (including attorney's fees) damages, expenses and liability (including statutory and liability under worker's compensation laws) in the connection with claims for the damages as a result of injury or death of any person or property damage to any property sustained by lessee, its employees and all other persons, which arise from or in any manner grow out of an act or neglect on or resulting from the use of lessor's facilities and equipment the lessee, lessee's agents employees, and invitees or any other person during the rental agreement. The Board of Education reserves the right to compel  a  showing  of  a  financial responsibility or a policy of liability insurance for any given amount as it deems is advisable as a condition  precedent  to the leasing of the  facility.

A Certificate of Insurance showing Commercial General Liability with MPS named as additionally insured and a minimum per occurrence coverage limit of $1,000,000 and a Fire Damage limit of $300,000 is required. A Certificate of Insurance showing Auto and Worker's Compensation coverage and limits acceptable to the School District of Mosinee may be required as a condition of this lease agreement. The cost of this coverage is to be paid by the lessee.

In the event of any fault or neglect by MPS or its failure to satisfy any obligations under the Use Agreement, the liability MPS shall have is exclusively limited to the refund of any amounts paid by the user organization or due under the agreement.

Authorization for use of the school facilities shall not be considered as an endorsement of or approval of the activity, group, or organization nor the purpose they represent.

The School District of Mosinee is an equal opportunity employer and does not discriminate on the basis of race, national origin, religion, age, sex, handicap, or disability, or other basis prohibited by applicable fair employment laws or regulations.